Make Social Media Part of a Strategy, Not the Only Strategy: A Case Study

"Can you post this on social media?"

This is a question I get asked a lot (and sometimes it's more of a statement than a question). A lot of people ask me to do this because they are trying to accomplish something and have people take some kind of action like attend an an event or read an article. It's in these moments that I enjoy my job most because I now have the chance to educate someone else on how social media and content work (read: not alone) and how they can work for them.

Posting to social media isn't the answer to achieving goals; social content needs to work in tandem with every other piece of communication as part of an overall strategy.  That's why I was excited when our research office reached out and wanted to use social media to connect with the Class of 2008 to complete an outcomes survey.

We met and developed a three-week content calendar that included various components that weren't limited to social media including an email campaign and utilizing individual members of the class to further our reach. The results from spending just 25 minutes crafting a strategy surprised all of us.

What We Did

• We sent 4-5 emails to the class over the course of the three-week period.
• Twitter: We focused on Twitter because we have a younger audience there and we have interacted with several members of this class in this space. I posted the link on Twitter three times, on different days and at different times compared to our email campaign.
• We established three waves of 'digital ambassadors.' We only had about 80 percent of the class' email addresses and needed to find a way to reach the other 20 percent. The first week, "we" (the university) did our social media push; the second week we enlisted the help of our Class of 2008 Committee, who volunteer to contact classmates about giving and volunteer opportunities, and finally we reached out to other class leaders not in the previous group to connect with their friends.

The Outcomes

• A 50 percent overall response rate (252 responses). Average response rates for this type of survey in years' past has ranged between 15% and 32% of only valid email addresses. This year's equivalent of just valid email addresses alone would have been 68%.
• Email campaign: In case you need an example that email isn't dead, we had a 40 percent response rate after the first week alone, which only included our emails and Twitter posts.
• According to our analytics, the three Twitter posts garnered just over 80 click-throughs. That's not very high, but it was such a small portion of our audience so we felt that was appropriate.
• Our ambassadors came through big for us, too. I saw a couple post the link on their Facebook pages and others said they personally emailed the link to their friends. 

What Else You Need to Know

• The survey format changed this year from a much longer one that required an individual personalized password to a shorter version without the need for a password. I imagine this helped get many more completed.
• Our director recalled an alumni survey from three years ago with a very different topic but that they had a 35% response rate - that was the highest she could recall for a survey before this one.
• Of course, there was something enticing alumni to complete the survey - a $100 Amazon gift card. But to be fair, that was also an incentive last year.

It might be a very small success story, but a powerful one that I have already used a few times to illustrate to others the power social media can have when it isn't viewed as a silted communications method. 

How have you educated people about integrating social media into their plans in order to accomplish goals?

Behind the Scenes: A Social Media Manager's Experience

My phone started buzzing at about 9:10 p.m. on Monday night. One notification, then two, then three... I checked in on Twitter and discovered that Rich Peverley, a St. Lawrence alumnus, had collapsed during the Dallas Stars game.

The messages began pouring in. Being St. Lawrence's social media manager is an absolute privilege, and of course I sent out a tweet from @StLawrenceU to show our support. But it's what everyone else was posting and sharing that meant the most - and more often than not, no one sees all of those posts except me.

One of my goals this year has been to find ways to let people into my little social media world when I could and share what I experience because sometimes, I feel a little selfish that I'm the only one that sees it and is able to feel the sentiments in real time. I knew I couldn't retweet everything from last night; but even if I could, those tweets on their own don't tell the same story as all of these posts put together.

So, here it is - an illustration of Laurentian pride and our spirit, all compiled into one place thanks to Storify and social media. Get better, Rich!

The Most Valuable Share

It's hard to admit this, but I'm a hoarder. 

Okay, so maybe not one in the A&E sense, but when it comes to content I've come across on social media this last year, I've been really selfish. 

As the main social media manager on campus, I get to see what prospective students, current students, faculty, staff and alumni say about us every day and oftentimes engage with those people. At the end of the day, unless I retweet or share the posts, the only people seeing these interactions are just those involved - often me and one, maybe two other people -  and a few followers. And it only exists in these social media vacuums.

So one of my goals this year is a rather simple one - share more of our awesome content, but not necessarily in terms of sharing on Facebook and Twitter; my goal is to do more sharing outside of social media.

This is something I've been thinking about since the spring after I printed out a couple of our Facebook posts about staff members and alumni that received a ton of positive, encouraging comments and physically shared the post with those staff members and alumni. These people, who wouldn't have come across these posts otherwise, got to see they were valued. It was sharing this information beyond the confines of social media platforms that generated (what I would argue to be) the most exciting and emotional kind of engagement I can provide in the work I do.

This goal was solidified during an experience I had this week. A first-year student posted an Instagram photo of a gift our Alumni Council gave him and his classmates at Matriculation. The caption thanked the Alumni Council specifically, so I shared the post with the staff liaison on campus in hopes she would share it with some members of the Council. She shared it with everyone and moments later, a Council member commented on the photo, "On behalf of the entire Alumni Council, you're most welcome." 

I'm sure I'm not the first social media manager making a commitment to doing more of this kind of sharing. I work on a small campus and in a tight-knit community so it's a little easier for me to do this. It may take some extra time, but when you're putting a smile on a staff member's face or allowing alumni who volunteer to see a student cherishing their efforts, it can only do good things for them, us and the communities we're so proud to be a part of.

These shares won't do anything to boost our EdgeRank or post reach, but I'm guessing they will be appreciated by those on the receiving end. No analytics report could ever assign a number or statistic to that.

More Ways to Use Social Media During the College Search

It's almost May 1 and deposits are rolling in at colleges across the country. The yield period has become an important part of my year even though I don't work in admissions. As our university's social media coordinator, this is a critical time in the year for me, too. I know students are watching, listening and deciding based on our posts and interactions. It's honestly one of the best parts of the gig.

That's why when I was perusing Twitter for the 127th time yesterday and came across this USA TODAY College article, "5 ways to use social media to choose a college," the social media nerd in me got excited to read it. "Am I making all of these things happen?" I thought before reading it. "Am I helping students in the ways they need to be helped?"

But by the end of the article, I found myself a little frustrated for the students who are really trying to look for ways to use social media in their college decision-making process. For me, I felt the list encouraged students to turn to social media in the eleventh hour to help them make a decision and that shouldn't be the case. While the writer made some good points about different sites to look through, here are some additional points I wish the article had mentioned.

Build Social Media into Your College Research at the Beginning
There are two points in the following sentence I want to emphasize: Students should be using social media as just one of the many tools in their arsenal during the entire college process.

I might be biased, but I'd tell prospective students to consistently check in with the colleges and universities they are interested in on social media throughout the 2+ years they are researching them. This doesn't necessarily mean you have to like a college's Facebook page or follow their Twitter account, but check in regularly to see what's going on - don't wait until April 1 when you have a month left to decide to start listening to what the college is promoting and doing on social media. Plus, if you're following along for a while, you'll be clued in to other really cool things the school is doing and might find a channel or avenue worth following before you make a decision.

Connect with Current Students
This is the first point the article makes and it's a good one, though I think it missed out on some key opportunities to mention some great ways to do this. Prospective students should be looking for ways that the colleges they are interested in are helping them connect. Just because a college hosts these things doesn't mean you're not getting an authentic view of life at that college. Painting the wrong picture for admitted students doesn't help them and it doesn't help the college.

Some great examples: I've been really impressed with how Connecticut College does this with @ConnCollegeLive, what St. Mike's does with their student blogs and Oberlin's most recent endeavor with a Google+ panel. It might take a little time and some research on websites and social media to find these types of outlets, but it's worthwhile if a student is able to make a connection.

Look for Ways to Connect with Potential Classmates
Is it important for students to get a "real" sense of campus life from current students? Of course. But it's the accepted students who will enroll and ultimately shape the next four years of the college's story who are really important. Get to know them.

By now, a lot of colleges and universities are creating class hashtags on Twitter and open, closed and private groups on Facebook. Some schools are even creating their own homegrown communities for accepted students. Once a student is accepted to a college or university, they should search for these groups and opportunities.

One thing I loved about our closed incoming group was that one of the first posts by an admitted student was a "10 fun facts about myself" and now everyone does it when they join. This happened organically and some posts have 40+ comments of students talking with each other about similar interests. This is their space to get to know each other - after all, these are the people they'll be spending the next four years with!

Ask Questions
Throughout the college search process, ask questions. Do it on social media, during your interview, during your campus tour and continue doing it until you don't have any more. If a prospective student is still trying to make a decision with 24 hours to go, they can reach out on social media or call the Admissions office and see if they can help. Don't be afraid to do this - we all want to help students make the best decision for themselves. [Side note: My best advice is to go with your gut instinct.]

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Our incoming class has seen it all from colleges and universities when it comes to marketing and social media. What resonated with them? What helped as they researched? What didn't? What was missing? I work at a small school and am hopeful when the Class of 2017 arrives in August I'll find students interested in social media who might have some thoughts on this.

My note to admitted (and future) students: If you choose a school but wasn't overly impressed with their social media presence as you researched them, try and find the social media manager on campus when you arrive and talk to them. I'd set aside hours to hear from you about your thoughts and I'm betting others would, too. We're always looking for ways to make it better, and who knows? Your efforts to reach out and offer up your insights might land you some cool opportunities on campus. I'd add you to my student social media team in a heartbeat.

Did you think something was missing from the USA TODAY College article? What's missing from mine? Leave your thoughts in the comments below.

Anchoring Your Audience

One of the great things about social media [and there are so many!] is giving people the opportunity and the venue to interact-whether it's with a certain brand, a celebrity, a product, or a college/university. It gives people an outlet to compliment on a job well done or recommend a great product, to ask questions of the company or other followers, and to voice their concerns over an issue or problem they've had and feeling as though the company/brand/school will listen.

Getting a less-than-personal response from the company/brand - or no response at all - is exactly what people who engage with social media DON'T want. They don't want to be ignored. If I'm spending the time to [kindly] point out a flaw, issue, or negative experience I've had or ask a question, I expect a relatively personal response to my specific issue; not some generic, "Thanks so much for your feedback" or "We're always trying to improve! -[insert initials of social media manager here]". On the flip side, when I compliment you, a little personal post/tweet to me goes a long way and builds my allegiance with you and your brand. It makes me feel what I had to say was as important to you as it was to me.

In today's digitally-driven world, many still yearn for/need that personal touch - yes, even when we're sitting behind a desk and staring at a computer screen. Making it personal only creates, builds and strengthens current relationships at any level between brand and consumer.

Recently, I found one of the better examples I've seen of this in one of the most peculiar places: a news agency. I was text messaging my younger sister and after a lull in the conversation, I got a message:

"Monica Pearson tweeted me!"

My sister doesn't tweet all that often and her use of Twitter is minimal, but she had recently started following Pearson, a news anchor at WSB-TV in Atlanta. Not only did Pearson thank her for the follow [a number of celebrities-or their PR staffs-send these types of notes], but she personalized it just by reading my sister's 160-character Twitter bio, taking something from that and mentioning it in her reply. Instant fan for life.

Pearson [@MonicaWSB] appears to use her account for both personal and professional use. But I checked out her feed and was fascinated that she responds to all of her followers in this way.

Dig a little deeper and she regularly interacts with them, answering questions, and agreeing/disagreeing with their point of views.

Is she a mega-celebrity or brand? Nope. Is she getting thousands of follows a day that could possibly inhibit her from doing this? Uh-uh. BUT, she is engaging [my #oneword2012!] with her followers - who are also her viewers [I'd argue many of those people following Pearson are in the Metro Atlanta area]. And by doing this, when they turn on the news and she's staring back at them, they might feel a little bit more of a connection.

Just because she spent 30 seconds going the extra mile.

What she's doing for her own personal brand and for WSB-TV is impressive. After an encounter like this, I'd be more inclined to listen to what she has to say over another anchor. All of the sudden, I like her. Not as an anchor, but as a person. And that means a lot more to me.

In higher education, we're always looking for good content and great strategies to engage our prospective students, parents, and alumni, but at the end of the day, it's [still] all about being personal and making that connection. We could have the best bloggers, the best Web design, the best YouTube videos, and award-winning fundraising publications- but if we're not taking the time to get to know those who want to engage with us, then we're missing the boat.

The bad news? If we don't take the time to interact with them, there is a Monica Pearson out there who is ready to do so on behalf of their college and university [or in the case of advancement and development professionals, there's always another charity or organization looking to get that alum to give to their cause].

And just like that, those 30 seconds you didn't think you had time for before? They become invaluable and critical.

With the Web becoming more social with each passing day, is it expected to make it as personal as Monica does with each follower or each person who posts something about you and your institution? I would argue it's not, but I think it's important to define what is 'personal' at each institution and add a level of personalization to your social media efforts that fits into your budget and time. And maybe someday, not too far in the future, we'll use the words "engagement" and "personal" far more when we're developing our overall marketing and PR goals and strategies.